Employer Education Guide - Publications and Resources

number4Publications and Resources

These sessions help ensure members receive accurate information about Plan provisions and up-to-date resources and documentation.


Plan Text Restatement

Webinar date: Thursday June 8, 2017

Download the slides (PDF)

Watch the recorded session

The Plan has been reviewing the Plan text as part of a Plan Restatement Project. This project does not alter plan benefits – rather it’s primary focus has been to remove obsolete or redundant provisions, remove provisions that no longer fit given more recent amendments and to otherwise ensure all of the Plan’s “parts” are working together and are consistent with legislation. This webinar is to give you chance to hear first-hand the results of this project.

Areas of responsibility: Anyone who works with the CAAT Pension Plan


New Employer Manual Training

Webinar date: Thursday July 14, 2016

Read the Q&A from this session

Q: Has the new manual been translated into French?

A: Our standard practice is to provide plan administration information for all employers in English only. That way we can ensure all employers consistently receive the same information as soon as it’s available, and there’s less room for error or misunderstanding. Content destined for French speaking members are available in French where applicable. (For example, there’s a link to French forms on the French Employer Manual Forms page.)

If you need a French copy of employer content, please let us know and we will send you the translation.

Watch the recorded session

This session introduced the new Employer Manual and identified changes to the Employer section of the website.


Annual Statement Update

Webinar date: Thursday May 5, 2016

Download the slides for this session (PDF)

Read the Q&A from this session

Q: If a member’s annualized earnings are above the CAAT RCA, does that mean that they must contribute to the CAAT RCA but will not receive a CAAT RCA benefit?

A: NOTE: This response has been modified since the webinar: If a member’s annualized earnings are above the CAAT RCA earnings threshold, the member must contribute to the CAAT Pension Plan RCA, but they will also benefit from the higher annualized earnings for that year. If the member continues to have annualized earnings above the CAAT RCA limits over their career, and their HAPE exceeds the CAAT RCA limit, then they will also be entitled to a benefit from the CAAT RCA Plan. 

Q. If a member is Full-Time and started later in the year, and their yearly earnings are less than the CAAT RCA threshold, should they contribute to the CAAT RCA?

A. When you submit contributions for members who join mid-year, use the calculation worksheet on our website to enter the member’s earnings on a per pay period basis to see if what they would earn over the full year would be over the CAAT RCA threshold.  The spreadsheet will confirm if the member should contribute to the CAAT RCA.

Q: Can the Annual Statement be changed to list the employee's contributions and interest separately?  Members would really see the value of the pension plan if they could see at retirement exactly what they have contributed without interest, and how quickly their pensions exceed their contributions.

A: Our pension system is not set up to show this, and we are not required to by legislation, but we can certainly take this away as a suggestion for future enhancements.

Watch the recorded session

This session provided an overview of the Annual Statement that will be sent to active members of the pension plan. The session reviewed the contents of the statement and explained the differences between statements for part-time members, full-time members, members on LTD and members who participate in the CAAT RCA.
 
The session also reviewed the key data elements on the Annual Statement including HAPE (Highest Average Pensionable Earnings), Pensionable Service and Purchased Service and the Reduced and Unreduced Early Retirement Dates.
 


Plan changes effective July 1, 2016

Date: March 3, 2016

Visit the Employer Update page (March 3) to download the slides from this session

Watch the recorded session


Service level standards

Date: January 7, 2016

Download the slides used in this session (PDF)

Read the Q&A from this session

Please provide clarification on reporting requirements for the employer for reporting the PA on a T4  vs requesting the PSPA.

If a purchase made for the previous year is completed before April 30 of the current year, the employer provides a PA on the T4. If the purchase is made after April 30 of the current year (for service in a previous year), the employer applies for a PSPA.

Can the Plan use SDOC when sending requests for additional information for purchases?

Yes, if that works for you, we’d be happy to do it.

Is proof of age required for termination?

Yes. This is a recent process change.

Watch the recorded session


Survivor Benefits

Date: June 4, 2015, 10:00 am

This session describes the order of entitlement for pre-retirement and post-retirement death benefits, reviews case studies, and outlines roles and responsibilities.

Areas of responsibility: Hires, TRDs

Download the slides used in this session (PDF)

Review the Q&As from this session

Q If spouses are living separate and apart but there is no legal separation, who is entitled to the pre-retirement death benefit?

A: If the spouses are living separate and apart, the spouse is not the eligible spouse for the pension plan. The payout would be made to eligible children if there are any, or if none, to the designated beneficiary.

Q: Can you confirm the name of the FSCO form for waiving the pension?

A: These are the forms that the spouse must use to waive a pension:

  • Pre-retirement: (FSCO Form 4 Waiver of Pre-Retirement Death Benefit).
  • Post-retirement: (Form 3 - Waiver of Joint and Survivor Pension).

Q: How long do spouses have to be living separate and apart to be considered ineligible

A: There’s no specific time limit. If no evidence contradicts that spouses are living separate and apart, they are considered to be so. Note that if spouses are living separately for other reasons, such as employment, or one is in a nursing home, they are not considered living separate and apart.

Q: Why would a spouse waive their entitlement to survivor benefits?

A: Although there may be a number of reasons, it is important to note that waiving a pension is an important decision, as the spouse is giving up a valuable benefit to which they are entitled. For this reason, the spouse should receive independent legal and financial advice before proceeding with the waiver.

Q: Can a spouse waive death benefits in a separation agreement, without using the FSCO form?

A: If the separation is pre-retirement – the applicable FSCO form is the only legally binding waiver. However, if the separation occurs prior to retirement and the member dies in active employment while living separate and apart from the former spouse, the former spouse would not be the Eligible Spouse for the death benefit. Remember, to be the eligible spouse for the pre-retirement death benefit the member and the spouse must be living together at the member’s date of death.

If the marriage breakdown occurs after retirement, the death benefit can be waived as part of a separation or divorce.

Q: If a member has named their ex-spouse as designated beneficiary, but there are also eligible children who are not named as designated beneficiaries, do the eligible children get the benefit – even if they’re not on the form?

A: Yes. Based on the Plan’s order of entitlement, eligible children will always take precedence over the designated beneficiary.

Q: Does the Plan send out the FSCO form to the employee if they submit a separation or divorce agreement?

A: Waiver Forms are available via a link here on our website, but the Plan does not send them. The decision to waive a pension is an important one, which the spouse must make without coercion, and after independent legal and financial advice.

Note that there are other FSCO forms that pertain to the valuing of a pension in the case of divorce. We would provide these to the member.

Q: If there are multiple children, and some are over 18, how is the pension divided?

A: To be eligible, children must be under age 18. Any children over age 18 would not be eligible, but any children under age 18 would be. The pension would be divided between the eligible children only.

Q: Can a disabled child who is over age 18 be an eligible child?

A: No. Under the terms of the Plan only dependent children under 18 are eligible.

Q: The forms don’t allow us to enter eligible children. How does the Plan know if there are eligible children?

A: When we receive a pre-retirement death notification, our process includes steps to determine if there are eligible children. We would contact the Executor of the estate (or other relevant parties) to make the determination. If there are children, before paying the pension, we require proof of age.

Q: What if a member doesn’t name a designated beneficiary on enrolment?

A: Members can name designated beneficiaries in the Plan at any time during their membership. We send Change forms with the Annual Statements each year, to provide an opportunity for members to review their designated beneficiaries and make any changes. In addition, members can call us at any time to update the information. Note that in the absence of an eligible spouse or eligible children, the benefit is paid to the designated beneficiary. If there is no designated beneficiary, the benefit is paid to the estate.

Watch the recorded session

 


Service Level Standards

Date: March 5, 2015

This session will review the Plan's service level standards and their role in reducing risk and providing timely service to members.

Areas of responsibility: Hires, Leaves, Service Purchases, TRDs

Download the Service Level Standards (PDF)

Download the slides used in this session (PDF)

Read the Q&As from this session

Q. In the case of a service purchase, what if the member doesn’t return a signed form in the timeframe?

If we receive a payment, but no completed/signed form, we’ll follow up with either the employer or the member depending on the type of purchase, and who initiated it.

Q. In future years, could DCT be released in January to allow more time to work on reporting?

One of the key dependencies we have is to ensure that all in-year reporting is done, all notification forms are received (e.g. leave forms), and the database is up-to-date before we send you the data. We want to make sure you have the most up-to-date data for the DCT process. 2015 is the first full year for which we have complete in-year reporting, all year, and this will assist us in getting the year-end data update completed more quickly, allowing us to release the DCT sooner. We will keep you notified.

Q. It was our understanding that employee initiated transfers were to be handled strictly with their previous plan and with the CAAT Plan?

As noted in our recent training sessions, the Service Purchase Applications for Transfers-in (updated to the ACE Tool in December 2014) require the current CAAT Plan employer to complete the following:

  • the salary rate or FTE salary rate,
  • OTRFT service in certain situations
  • Employer name and Employer representative signature

Q. If we are unable to meet a submission deadline for either an enrolment form or notice of leave start, should we submit it unsigned and submit the signed form at a later date?

We prefer to receive only the signed forms in order to prevent delays.

Watch the recorded session


 

Survivor Benefits

Date: October 14, 2014

This session described the order of entitlement for pre-retirement and post-retirement death benefits, reviewed case studies, and outlined roles and responsibilities.

Areas of responsibility: Hires, TRDs

Download the slides used in this session (PDF)

Watch the recorded session


 

Service Level Standards

Date: July 3, 2014

This session outlined the implementation of the Plan's service level standards and their role in reducing risk and providing timely service to members.

Areas of responsibility: Hires, Leaves, Service Purchases, TRDs

Download the slides used in this session (PDF)

Download the Service level standards (PDF)

Watch the recorded session


 

RCA Overview for Employers

Date: May 27, 2014

This session provided an overview of the CAAT RCA and the treatment of contributions, service purchases and retirement benefits.

Areas of responsibility: Contribution Remittances

Download the slides used in this session (PDF)

Watch the recorded session


 

CAAT Plan Overview

Date: May 30, 2013

This session offered basic information about the Plan and its value.

Areas of responsibility: All

Watch the recorded session


 

Areas of responsibility at a glance

 

 

Hires

Leaves

Service
Purchases

TRDs

Payroll

DCT

Contribution
Remittances

Survivor Benefits (June 2015)

Required

 

 

 

 

 

Optional

 

 

 

 

 

 

 

 

 

             

Service levels (March 2015)

Required

 

 

 

Optional

 

 

 

 

 

 

 

 

               

Survivor Benefits (Oct 2014)

Required

 

 

 

 

 

Optional

 

 

 

 

 

 

 

 

 

             

Service levels (July 2014)

Required

 

 

 

Optional

 

 

 

 

 

 

 

 

 

             

RCA overview (May 2014)

Required

 

 

 

 

 

 

Optional

 

 

 

 

 

 

 

 

 

             

CAAT Plan overview (May 2013)

Required

 

 

 

 

 

 

Optional

 

 

 

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